Payments to States for Programs to Promote the Hiring and Retention of Nurses at State Veterans Homes
Program Funding
Annual program obligations reported to SAM.gov.
Funded Projects
Examples of what this program has supported.
Program Objective
In accordance with the provisions of 38 U.S.C. 1744, this part sets forth the mechanism for a State to obtain payments to assist a State Veterans Home (SVH) in the hiring and retention of nurses for the purpose of reducing nursing shortages at that SVH.
Eligibility
Eligible Applicants
- State
(a) To apply for payments during a Federal fiscal year, a State representative must submit to VA, in accordance with §53.40, a completed VA Form 10-0430 and documentation specified by the form (VA Form 10-0430 is available at VA medical centers and on the Internet at http://www1.va.gov/geriatricsshg/ or may be obtained by contacting the Geriatrics and Extended Care Office at 202-461-6750, VHA Headquarters, 810 Vermont Avenue, NW., Washington, DC 20420). The submission for payments for a fiscal year must be received by VA during the last quarter (July 1-September 30) of the preceding fiscal year. The State must submit a new application for each fiscal year that the State seeks payments for an incentive program.
(b) As part of the application, the State representative must submit to VA evidence that the State has sufficient funding, when combined with the VA payments, to fully operate its employee incentive program through the end of the fiscal year. To meet this requirement, the State representative must provide to VA a letter from an authorized State official certifying that, if VA were to approve payments under this part, the non-VA share of the funds for the program would be by a date or dates specified in the certification, available for the employee incentive program without further State action to make such funds available. If the certification is based on a State law authorizing funds for the employee incentive program, a copy of the State law must be submitted with the certification.
(c) If an application does not contain sufficient information for a determination under this part, the State representative will be notified in writing (electronically and by mail) of any additional submission required and that the State has 30 calendar days from the date of the notice to submit such additional information or no further action will be taken. If the State representative does not submit all of the required information or demonstrate that he or she has good cause for failing to provide the information within 30 calendar days of the notice (which may extend beyond the last quarter of the preceding Federal fiscal year), then the State applicant will be notified in writing that the application for VA assistance will be deemed withdrawn and no further action will be taken.
How to Apply
Award Procedure
The Executive Director, Geriatrics and Extended Care will make all determinations regarding payments and will provide written notice to affected State representatives of approvals, denials, or requests for additional information. If the Executive Director, Geriatrics and Extended Care determines that a submission from a State fails to meet the requirements of this part for funding, the Executive Director shall provide written notice of the decision and the reasons for the decision.
Decision Timeline
- Approval: From 30 to 60 days
- Appeal: From 30 to 60 days
The submission for payments for a fiscal year must be received by VA during the last quarter (July 1-September 30) of the preceding fiscal year. The State must submit a new application for each fiscal year that the State seeks payments for an incentive program.
If an application does not contain sufficient information for a determination under this part, the State representative will be notified in writing (electronically and by mail) of any additional submission required and that the State has 30 calendar days from the date of the notice to submit such additional information or no further action will be taken. If the State representative does not submit all of the required information or demonstrate that he or she has good cause for failing to provide the information within 30 calendar days of the notice (which may extend beyond the last quarter of the preceding Federal fiscal year), then the State applicant will be notified in writing that the application for VA assistance will be deemed withdrawn and no further action will be taken.
Program details & compliance
Description
This grant is for a State Veterans Home seeking fund to assist in hiring or retaining any nurse who provide clinical care to residents. It does not apply to any nurse who does not provide direct care or perform administrative duties.
Mission Categories
Primary: Veterans Health
Use of Funds
Allowed Uses
(a) VA will make payment to a State Veterans Home (SVH) for an employee incentive program to reduce the shortage of nurses at the SVH, when the following conditions are met:
(1) The State representative applies for payment in accordance with the provisions of §53.20;
(2) The SVH receives per diem payments from VA under the provisions of 38 U.S.C. 1741 for one or more of the following: Adult day health care, domiciliary care, or nursing home care;
(3) The SVH has a nursing shortage that is documented by credible evidence, including but not limited to SVH records showing nursing vacancies, SVH records showing nurse overtime use, and reports documenting that nurses are difficult to hire in the local area and difficult to retain as employees at the SVH;
(4) The SVH does not use payments under this part to pay for all or part of a nurse's standard employee benefits, such as salary, health insurance, or retirement plan;
(5) The SVH provides to the Director, Geriatrics and Extended Care Operations, documentation establishing that it has an employee incentive program that:
(i) Is likely to be effective in promoting the hiring and retention of nurses for the purpose of reducing nursing shortages at that home, and
(ii) Is in operation or ready for immediate implementation if VA payments are made under this part;
(6) The payment amount applied for by the State is no more than 50 percent of the funding for the employee incentive program during the Federal fiscal year;
(7) The SVH employee incentive program includes a mechanism to ensure that an individual receiving benefits under the program works at the SVH as a nurse for a period commensurate with the benefits provided, and, insofar as possible, the program is designed to eliminate any nursing shortage at the SVH within a 3-year period from the initiation of VA payments;
(8) The SVH, if it received payments under this part during a previous Federal fiscal year, has met the reporting requirements of §53.31(a) regarding such payments;
(9) The SVH credits to its employee incentive program any funds refunded to the SVH by an employee because the employee was in breach of an agreement for employee assistance funded with payments made under this part and the SVH credits the amount returned as a non-Federal funding source; and
(10) The project does not involve the construction, acquisition, expansion, remodeling or alteration of the SVH.
(b) VA intends to allow flexibility and innovation in determining the types of employee incentive programs at SVHs eligible for payments. Programs could include such things as the provision of short-term scholarships for continuing nursing education, sign-on bonuses for nurses, student loan forgiveness programs, and improvements to working conditions. In determining whether an employee incentive program is likely to be effective, VA will consider any information available, including past performance of the SVH's program funded by payments made under this part.
Required Documentation
Applicants are required to submit a complete grant application package according to §53.20 Application requirements to be considered for an initial grant. and follow §53.11 General requirements for payments. The Executive Director, Geriatrics and Extended Care, will make all determinations regarding payments and will provide written notice to affected State representatives of approvals, denials, or requests for additional information.
Matching Requirements
The payment amount applied for by the State is no more than 50 percent of the funding for the employee incentive program during the Federal fiscal year.
Reporting & Compliance
Applicable 2 CFR 200 Subparts
- Subpart E — Cost Principles
- Subpart F — Audit Requirements