American Spaces Administrative Funds Management 2026
🏛 U.S. Mission to Zambia
Can you apply?
This grant is for organizations managing administrative funds for American Spaces programming in Zambia. Not-for-profit organizations, think tanks, civil society groups, and educational institutions may apply. Applicants must be legally registered and physically present in Zambia. Organizations with prior experience managing U.S. or international grants are preferred.
The grantee will disburse funds to vendors, organizations, and individuals. No involvement in program development is expected. Responsibilities include processing payments, maintaining financial records, and reporting to the U.S. Embassy's Public Diplomacy Section.
Applicants must submit proof of legal registration, organizational chart, letters of reference, and past performance documentation. This is a cooperative agreement for administrative support only, not program implementation.
Program description
The American Spaces, administered through the U.S. Embassy Zambia’s Public Diplomacy Section (PDS), are open-access learning and gathering places that promote interaction – both in-person and virtual – among local audiences and the United States. American Spaces deliver compelling programs and activities on a wide range of themes and topics, from freedom of speech and digital rights to American history and innovative use of AI and technology. American Spaces aim to provide accurate information about the United States and combat disinformation; engage and leverage alumni of U.S. exchange programs to execute programming to compliment administrative priorities; facilitate English language learning and teaching; host strategic cultural programming; promote study at higher education institutions in the United States through EducationUSA; and offer professional skill building. In Zambia, the U.S. Embassy’s Public Diplomacy Section operates three American Spaces throughout the country – the American Center for Leadership at the U.S. Embassy in Lusaka; the American Corner at the National Institute for Public Administration in Lusaka; and the American Corner at Copperbelt University in Kitwe.
Often, the American Corners receive disbursements in small increments, with payments made to individual vendors and sub-grantees. The grantee will not be involved in the development and execution of American Spaces programming. The grantee will assist the U.S. Embassy Public Diplomacy Section in disbursing funds to organizations and individuals to cover programmatic costs, logistics fees, supply fees, and any other expenses as directed by the Embassy’s American Spaces team.
The grantee will meet the following objectives:
· Disburse funds to vendors, organizations, and individuals to cover programmatic costs.
· Facilitate payments to support activity and event preparations across all three American Spaces.
· Provide the PDS American Spaces team with regular reports on financial expenditures and budget execution.
· Disburse payments for logistics, supply fees, and other expenses as directed by the Embassy’s American Spaces team across all three locations.
Who can apply
Eligible applicants
How to apply
Application links
Required documents
- Proof of legal registration in Zambia
- Organizational chart with key personnel identified
- Letters of reference regarding financial management capability
- Past performance documentation from prior U.S. or international grants
- Financial policies and procedures documentation
Program contact
- 👤 Austin G Ngoma Grantor
- 📧 lusakapasgrants@state.gov
- 📞 2601357407
Funding track record
Recent awards under CFDA 19.441 from the last 3 years — real organizations that won funding through this same program.
Top 10 Largest Recent Awards
-
$2,360,000
-
$414,331
-
$347,000
-
$288,916
-
$258,620
-
$200,000
-
$199,832
-
$194,970
-
$183,443
-
$168,958
Source: USAspending.gov — federal spending transparency. Data covers last 3 years.
Funding history
Annual funding for this program — Federal obligations (CFDA 19.441). How funding has trended year over year.
| 2024 | $11,879,653 | |
| 2025 | $5,155,325 | |
| 2026 est. | $5,155,325 |
FAQ
Who is eligible to apply?
Not-for-profit organizations, think tanks, civil society groups, and public or private educational institutions based in Zambia. Organizations with prior U.S. or international grant management experience are strongly preferred.
What are the main responsibilities of the grantee?
Disburse funds to vendors and organizations, process payments for program activities, maintain financial records, and provide regular expenditure reports to the Embassy's Public Diplomacy Section.
What documentation is required?
Proof of legal registration in Zambia, organizational chart showing key personnel, letters of reference, and documentation of past grant management performance.
Will the grantee develop programming?
No. The grantee handles only administrative fund management and disbursement. The U.S. Embassy's Public Diplomacy Section directs all programming decisions.
What is the award amount?
This is a fixed grant of $12,591 for administrative and disbursement functions across three American Spaces locations in Zambia.
💡 Tips for applicants
- Emphasize prior experience managing U.S. federal or international grants in your application. This is a strong preference.
- Clearly document your internal financial controls and accounting systems. The Embassy will rely on your reporting.
- Demonstrate familiarity with Zambian regulations and vendor payment processes. Local knowledge is valuable for smooth administration.
- Provide strong letters of reference that speak to your reliability and accuracy in fund management. Past performance matters significantly.
- Include a detailed organizational chart and identify your key finance and compliance personnel early.
⚠️ Common mistakes
Applying without prior grant management experience. Failing to provide complete proof of legal registration and physical presence in Zambia. Underestimating the administrative burden of managing small vendor payments and detailed record-keeping across multiple sites.
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